Exhibitor Show Regulations
2021 ACR Quality and Safety Conference

• Exhibit space will be allocated on a first-paid, first-served basis. Priority will be determined by date of receipt of application for space accompanied by required payment.
• Application for space must be accompanied by the full fee in order to guarantee reservation. Exhibiting/sponsoring company will remain responsible for payment of space. Terms are enforced regardless if sponsor/exhibitor does not attend, fails or elects not to participate in conference, or if exhibit space is resold due to notification of absence. No refunds.
• All tabletops must fit within the confines of their assigned space so as not to impede traffic flow, infringe on the space of other exhibitors or violate the emergency exit routes set forth by the fire marshal.
• No exhibitor shall assign, sublet, or share the whole or any part of the space contracted to them. Exhibitors agree to limit the service and/or materials displayed in their exhibit area to those purveyed by the exhibitor, with the exception that other proprietary equipment may be used solely for the purpose of demonstrating the materials or services of the exhibitor.
• The ACR reserves the right to impose limitations on noise levels and any other method of operation which becomes objectionable. Any distribution of literature or samples shall be limited to the exhibitor’s booth. Exhibitors may not interfere with collateral that is not produced by said exhibitor. Violation of this will result in cancellation of exhibit space during the show without refund.
• The ACR reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space. In said event, all exhibitors will be notified.
• If the ACR should be prevented from holding the exhibition for any reason beyond the ACR’s control (such as, but not limited to, damage to the building, riots, strikes, acts of government, or acts of God) or if an exhibitor cannot occupy the assigned exhibit space due to reasons beyond the ACR’s control, then the ACR has the right to cancel the exhibition or any part thereof, with no further liability to the exhibitor other than a refund of exhibit space fee, less a proportionate share of the exposition cost incurred.
• Neither the management of the host facility nor the ACR shall be liable for the damage, loss, or destruction to the exhibits by reason of fire, theft, accident, or other destructive causes. Exhibitor shall lease booth(s) at his/her sole risk. Neither the management of the host facility, the ACR, nor any of their agents, servants, or employees will be accountable or liable for accidents to exhibitors, their agents, or employees.
• The exhibitor shall be liable to the host facility and/or the ACR for any damage to the building and/or the furniture and fixtures contained therein, which shall occur through acts or omissions of the exhibitor.
• Exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless the ACR, the host facility, their officers, employees, and agents against all claims, losses, and damages to persons and property, governmental charges or fines, and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof, including any outside exhibit areas.
• Exhibitor acknowledges that the ACR does not maintain and is not responsible for obtaining insurance covering exhibitor’s property. Exhibitors are advised to obtain business interruption and property damage and loss insurance to cover such occurrences.
• The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

Industry Guidelines
It is the responsibility of exhibitors to ensure adherence to Food and Drug Administration (FDA) regulations, policies, practices, and guidelines, and all other applicable industry guidelines (including, but not limited to, those listed below), concerning the demonstration, discussion, use and/or display of products, technologies, and/or services at the Annual ACR Quality and Safety Conference. In addition, the ACR encourages all exhibitors to check with their companies’ own medical affairs/ compliance staff for guidelines adhered to by their own companies.

Additional information about industry guidelines should be obtained from the organizations directly.

• Accreditation Council for Continuing Medical Education (ACCME) — Policies on Commercial Support and Disclosure.
• Advanced Medical Technology Association (AdvaMed) — Code of Ethics on Interactions with Health Care Professionals.
• American Medical Association (AMA) — Opinion 8.061: Gifts to Physicians from Industry.
• Council of Medical Specialty Societies (CMSS) — Code for Interactions with Companies.
• Food and Drug Administration (FDA) — Guidance Documents for FDA-Regulated Products.
• Pharmaceutical Research and Manufacturers of America (PhRMA) — Code on Interactions with Healthcare Professionals.